How to source cribs from a Vietnam factory: RFQ to shipment (ASTM F1169 / AS/NZS 2172)
Short answer: write the request for quotation (RFQ) around the standard of your destination market, ask each factory for a test report that names the exact model and standard edition, approve a physical sample, test it at your own laboratory, and only then pay the deposit.
1. Put the destination standard in the RFQ
The standard follows the market where the crib is sold, not the country where it is made.
- United States: ASTM F1169 as adopted in 16 CFR 1219 for full-size cribs. Non-full-size cribs and play yards fall under 16 CFR 1220.
- Australia: AS/NZS 2172:2013, ASTM F1169-19 or EN 716-1:2017 under the infant sleep products mandatory standards, with Australian warnings and information.
- New Zealand: the Household Cots Regulations 2005, which refer to AS/NZS 2172:2003.
- European Union: EN 716.
2. What to include in the RFQ
- The model name or your drawings, and the target market.
- The quantity per model and the container size, for example one 40HQ.
- The material and finish. For children's products ask for water-based, lead-free paint.
- The mattress size the crib must fit.
- The labels, warning labels, instruction manual and packaging you supply or need.
- The Incoterm and port, for example FOB Ho Chi Minh City.
- The test reports and documents you need with the shipment.
3. What to ask the factory to send back
- A test report that names the model, the standard edition and the laboratory.
- A specification with slat spacing and mattress support heights.
- Carton dimensions, weight and units per 40HQ.
- Sample lead time, and production lead time counted from the deposit.
- Payment terms in writing.
- Photos or a video call of the production and finishing areas.
4. Approve the sample before the deposit
Check slat spacing, hardware fit, mattress support, label placement and finish on the physical sample, then send it to your laboratory. A test report is tied to the exact construction, so a change of wood, hardware or dimensions after approval can require new testing.
5. Fix the specification in writing
Record the approved sample as the production reference: photos, drawings, hardware list and packaging. Agree what happens if production differs from it.
6. Production and shipment
Ask for weekly production updates with photos. Book a pre-shipment inspection with AQL sampling and function checks, and confirm the documents: packing list, commercial invoice and test reports. For the US, the importer issues the Children's Product Certificate from third-party testing.
How Tan Phuoc handles an RFQ
We quote by container: one 40HQ with up to 3–4 models mixed. A sample takes about 10 working days and production takes 40–60 days from the deposit, depending on the model. Terms are FOB Ho Chi Minh City (Cat Lai) and T/T in USD with a 30% deposit. We share third-party test reports for our crib models with qualified buyers on request and send weekly photo updates during production.
FAQ
Which standard applies to a crib exported from Vietnam to the US?
ASTM F1169 as adopted in 16 CFR 1219 for full-size cribs. The destination market decides the standard, not the country of manufacture.
Can one crib design be sold in both the US and Australia?
Often yes, with careful engineering: ASTM F1169-19 is one of the accepted options in Australia. Warnings, marking and information differ, so check the edition named in the test report and adapt the labels.
Who issues the Children's Product Certificate?
In the US the importer of record issues the certificate, based on testing by a CPSC-accepted third-party laboratory.